The AGM will take place at:
Ray Friel Recreation Complex (Room A & B),
1585 Tenth Line Road,
Ottawa (Orléans) Ontario,
K1E 3E8
Time: 7:30pm to 9:00pm.
- Calling the meeting to order;
- Reading of minutes of last annual meeting;
- Reporting of committees, President's report and report of the Board of Directors;
- Treasurer’s report;
- Statement from independent reviewer of Association’s financial affairs;
- Old business;
- New business, resolutions, or matters that may properly be brought before the meeting, including without restriction the approval of the financial statements and acceptance of the report of the auditors;
- Presentation of nominees for election of Directors (see below);
- Confirmation of appointment of two (2) scrutinizers;
- Election of Directors;
- President's final remarks;
- Adjournment.
AMENDMENTS TO CONSTITUTION (Item #7 on the agenda)
Amendments to the Constitution of the association may be proposed by a Member and shall be considered by the Board of Directors if received in writing or via e-mail by the
Secretary 30 calendar days (by April 10, 2011) before the annual general meeting, and seconded by another Member.
The Board of Directors shall consider such proposed amendment and, if passed by the Board of Directors, notice of proposed amendments to the Constitution shall be circulated to all Members, together with the notice of the AGM.
Amendments to the Constitution of the association shall be passed by two thirds of the Members at the AGM.
Amendments proposed and duly seconded at the AGM are subject to ratification by 90 percent of those in attendance at the meeting.
ELECTION of DIRECTORS (Item #10 on the agenda)
As it is stated in the Constitution, individuals shall be elected as Directors at the AGM by a plurality of votes cast by the Members:
Election required for the following positions:
- President;
- Vice-President of Administration;
- Secretary;
- Treasurer;
- Ice Convener;
- Equipment Manager;
- Registrar;
- Director of Risk Management;
- Director of Communications/Special Events.
Election not required for the following positions:
- Vice-President of Hockey (Marc Lupien);
- OEMHL League Representative (Geatan Periard);
A copy of the Constitution is available in the Association Info section of the website. Should you have questions about the AGM, do not hesitate to contact
Paul Forgues, Vice-President of Administration.
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